Business users use the electronic reporting infrastructure to customize the formats of outgoing documents according to the legal requirements. Each customized format, like disciplinary action form, can be published as part of the Lumin PDF solution to create separate outbound documents.
First, note that the PDF format is best suited for document flow at remote work. PDF is much more versatile – you can open it on iPhone and iPad, and if you need to familiarize yourself with a document quickly, launch the same standard View on Mac and Microsoft.
Well, the plus is that on any device, the PDF file opens with the same formatting as on the original one. Nevertheless, for advanced work with PDF (insert an image or, for example, a button), you need a more professional application like”Viewer.”
I chose between Lumin PDF – primarily because it is cheaper. At the same time, Lumin PDF performs most of the same tasks, from creating and encrypting files to collaborative online document editing, which is especially important when working remotely.
It provides quick access to editing text, images, links, shapes, and other tools. On the opposite side, you can see the bookmarks left and, for example, comments from other users, something like Microsoft Word. It’s also much easier to create daily progress reports.
The application allows you to add headers, footers, page numbers, watermarks, and other design elements. The bosses can create annotations in the form of pop-up or inline text, add annotations in the form of geometric shapes, lines or arrows, or make changes to the text of the document using the keyboard.
For convenience, it is possible to convert files to PDF and vice versa, create PDF from scanned images, recognize the text for subsequent editing. Form field recognition will help with the latter: it allows you to enter data without formatting, even in a scanned and recognized document.
At the output, we export to any convenient format (depending on the department – for example, accounting departments like tables more) and either send the file by mail or upload it to a working server, depending on how remote work is implemented in your company.
Job offer letter template
When recruiting personnel for vacant positions, the personnel department predetermines suitable candidates when considering a resume and interviewing.
After successfully passing this stage, the employer negotiates the working conditions with the potential employee. You can secure preliminary agreements in the form of a letter with a job offer. Here are business sample PDF form templates you can use to speed up any process.
The mailing of written job offers always accompanies the search for the most qualified workforce. Such a letter is sent to a selected candidate.
Often, the business, in most cases, negotiates with the applicant orally, and the HR officer informs the applicant for the position by telephone about the successful completion of the interview. This practice can also lead to undesirable results for both sides.
For example, during the interviews, the approximate salary level that suited the candidate was announced. Still, when reading the employment contract, it turned out that the “net salary” is much less than the promised amount.
The new employee will be able to receive bonuses and bonuses after a three-month probationary period. Naturally, the specialist will not be satisfied with such a payment procedure, and he will resign from the position.
The employer is forced to spend time and effort on the selection of a new candidate. Unlike oral negotiations, a job offer, drawn up in the form of a business letter, contains all the underlying conditions for an applicant. The proposed position and department; income level; additional payments, guarantees and benefits; payment of travel expenses, telephone conversations, etc.
Having received such a letter, the future employee better represents the working conditions and wages and, therefore, will give a reasoned consent to the position.
How to write a job offer letter: Job offer template
A job offer contains the basic terms of cooperation between a potential employee and an employer; it is not an employment agreement. Such a document is useful in the selection of individual specialists, in a situation when there is a shortage of them on the labor market, and a person can choose from several proposals from potential employers.
After a preliminary agreement on the hiring of a new employee is reached at the interview. It can be consolidated by sending a letter with a formal job offer.
Such paper is drawn up in a business style; in large companies, an approximate template for this document can be developed and approved in personnel policy. You can download an example of a letter to a candidate for a vacant position with a job offer.
How to make an offer attractive and memorable
What influences the acceptance of an offer? We are sure that in addition to content and speed (we must try to overtake counter-agents), it is equally essential to package and present information accurately.
In our article, we will go through the basic structure of the offer, the elements that will make it more attractive, we will tell you how to make a job offer unique and memorable, and of course, we will give examples for inspiration! In addition to the details of the position itself, the offer should also include information that will give the candidate an idea ofwhat it is like to work in your company.
If you want to speed up the recruiting process, then before sending the letter, first call the candidate, tell them the good news, and ask them to check their email a little later for details.
Very often, recruiters overlook the subject line and focus on the content. But one well-chosen line can determine whether the recipient will open your letter. When you send an offer, the candidate should already understand from the topic that you are making him a job offer. You can use something like: [Company Name] Job Offer from [Company Name].
Basic information about work
Even if you have already spoken everything out at the interview, do not forget that, firstly, this is a rather stressful event, and the candidate could have missed something. Secondly, most likely, your potential employee also had interviews with other companies, and information could mingle.
Please start with the name of the position, bosses, work schedule, expected exit date, remind about the primary responsibilities, tasks for the trial period, as well as the timing of their implementation, the date of signing the offer, and the planned exit to work.
According to research by Linkedin, salary is usually one of the essential factors in making a decision, so make sure the information in this section is clear and understandable. In addition to the size of the salary, you can also specify frequency, method of payment, terms of payment of bonuses.
Benefits are the next thing candidates look for. It is in your interest to indicate them most completely and attractively so that the offer is significant. Typically, recruiters include insurance information, paid vacation days, various affiliate programs, and other bonuses (more goodies ideas can be found here).
Regardless of how detailed you describe everything, a potential employee may still have questions, so be sure to leave contact details.
Some employees may not know what happens after a job offer is accepted, given that each company has different processes. Therefore, you should clearly state when you want a response and what personal information or signed documentation will need to be sent.
Personalize your message
Probably in the process, you were able to find out enough information about the candidate to make your message more personalized. It won’t be superfluous to let the person know that you and the whole team will be thrilled if they accept the offer and join you.
Or, you can mark how successfully the candidate passed all the tests on the way to getting the offer. If the candidate has already accepted the offer verbally, then you can format your letter as a welcome, welcome message on behalf of the entire team by adding contacts of future colleagues with whom the employee will interact.
